The automotive industry is a fiercely competitive landscape where companies constantly strive to expand their market share and stay ahead of the curve. To enhance their financial performance, businesses are increasingly turning to cost-cutting and efficiency-boosting tools like Robotic Process Automation (RPA). In this article, we will explore how RPA can help automotive companies drive down expenses while maintaining a high level of professionalism and technical expertise.


The RPA  Advantage

Robotic Process Automation is a game-changing technology that enables companies to automate repetitive tasks and processes using software robots. These digital workers perform tasks typically done by humans, such as data entry, invoice processing, and customer request management. RPA offers a cost-effective and efficient method to automate various business processes, and it has the potential to significantly reduce expenses for automotive businesses.


Decreasing Expenses using RPA in Automotive businesses


Streamlining Processes

RPA can simplify business processes by tackling repetitive and time-consuming tasks. By automating these tasks, companies can slash labor costs and redirect their employees to more value-added activities. For example, any automotive business can deploy RPA to automate data entry, which is often a tedious and repetitive task. This automation leads to improved error rates and decreased processing times.

Use Case: Implementing RPA to expedite financial processes, such as cutting down invoice processing time or automating auto-loan applications at dealerships.


Reducing errors

In any business, minimizing errors should be a top priority, and the automotive sector is no exception. Manual processes are often riddled with human errors, which can inflate costs, particularly in production and quality control. By automating these processes, companies can diminish errors, enhance quality, and avoid the costs associated with rework.

Use Case: Employing RPA to automate quality control or quality assurance processes, mitigating defects and lowering rework expenses.


Optimizing Inventory management

RPA can assist automotive businesses in fine-tuning inventory management by automating data entry, inventory tracking, and order processing. Automating these tasks leads to improved inventory accuracy and reduced risks of products being out-of-stock or overstocked. This optimization helps decrease inventory holding costs, boost sales, and ultimately heighten customer satisfaction.

Use Case: Utilizing RPA to streamline inventory management processes, lowering inventory holding costs, and accelerating order processing time.


Enhancing Customer Service

By automating tasks such as customer inquiries, order processing, and support tickets, automotive companies can significantly improve their customer service. Automating these tasks enables companies to respond to customer inquiries more swiftly, shorten wait times, and elevate overall customer satisfaction.

Use Case: Incorporating RPA to automate customer service processes, reducing the time required to address customer inquiries.


Automated Invoice Posting

RPA can be utilized to streamline the process of exporting invoices from accounts payable software and automatically posting them to dealer management systems. By eliminating manual data entry, this use case significantly reduces processing time and improves accuracy.

Use Case: Implementing RPA to export invoices from accounts payable software and automatically post them to dealer management systems, reducing the need for manual data entry and enhancing accuracy.


Efficient Floor Plan Reconciliation

You can automate the process of reconciling floor plan statements for new and used car inventories against billing statements from lenders. This task, typically time-consuming for managers, can be significantly expedited, ensuring that no discrepancies exist between statements.

Use Case: Utilizing RPA to reconcile floor plan statements for car inventories with billing statements from lenders, reducing processing time and ensuring statement accuracy.


Automated Stocking Process

Simplify the process of tracking incoming used car inventory from various auctions or suppliers with RPA. The solution automatically downloads invoices from inventory emails and auction platforms, posting them to dealer management systems like CDK or Reynolds & Reynolds. By eliminating the need for human intervention in the inventory stocking process, efficiency and capacity are increased while errors are minimized.

Use Case: Employing RPA to automate the tracking of incoming used car inventory from auctions or suppliers, streamlining the stocking process, and reducing the likelihood of errors.


Key Considerations when Implementing RPA in an Automotive Business

Thoughtful planning is crucial when integrating RPA into any business to ensure the desired results are achieved. Here are some vital considerations for automotive businesses:


Choosing the Right Processes to Automate

Automotive businesses should pinpoint processes most suitable for automation – prioritizing tasks that are repetitive, time-consuming, and error-prone.

For instance, a used car dealership could consider automating the vehicle appraisal process, which typically involves repetitive and time-consuming tasks like inspecting the vehicle’s exterior and interior, checking for mechanical issues, and assessing the vehicle’s market value. Software bots can perform these tasks, reducing time and labor costs associated with the appraisal process.

Dealerships can also employ RPA to automate data entry for vehicle appraisal forms. The software robot can extract relevant data, such as the make, model, and year of the vehicle, from the dealership’s inventory system and populate the appraisal form automatically. This automation helps minimize errors and increase the accuracy and speed of the appraisal process.


Ensuring Data Accuracy

Automation requires precise data. Before implementing RPA, businesses must ensure that their data is accurate, complete, and up-to-date. They should also establish processes to maintain data accuracy going forward.


Reskilling Employees

RPA can transform the nature of work in automotive businesses. As a result, it’s crucial to reskill employees to work alongside software robots. Companies should invest in training programs that help employees understand the technology and their new roles within the organization.


Choosing the Right RPA solution

Automotive businesses should select an RPA solution that meets their specific needs. The chosen solution should be easy to implement, integrate with existing systems, and be scalable to accommodate future growth. Thrive Automation strives to ensure that your business gets the automation it needs, and not only accomodates growth, but helps facilitate it.


Ensuring Compliance

Businesses must guarantee that their RPA solution adheres to all relevant regulations and standards. They should also establish processes to monitor and manage the solution to ensure continued compliance.

In Canada, for example, automotive businesses must comply with regulations and policies such as the Personal Information Protection and Electronic Documents Act (PIPEDA) when implementing RPA. This act mandates organizations to protect personal information and obtain consent when collecting, using, or disclosing personal information.

To ensure compliance, an automotive business should establish policies and procedures governing RPA usage. They should also perform risk assessments to identify potential compliance issues and develop mitigation strategies. Additionally, they should ensure that their RPA solution is auditable and that processes are in place to monitor and manage the solution.


The Bottom-Line

Robotic Process Automation is a potent technology that can help automotive businesses reduce expenses and boost efficiency. By automating repetitive tasks and optimizing business processes, companies can cut labor costs, improve quality, and enhance customer satisfaction. However, implementing RPA requires careful planning and consideration to ensure that it delivers the desired results.

Automotive businesses should identify the most suitable processes for automation, ensure data accuracy, reskill employees, choose the right solution, and ensure compliance with all relevant regulations. Once properly set up, they can reap significant cost savings and maintain a competitive edge in the market.

Contact us today to discuss the future of your business through intelligent automation.